How a mid-market manufacturing company's procurement team slashed their sourcing cycle by 94%—and reclaimed 31 hours per project— using Talin's AI sourcing platform.
The Challenge
A mid-market manufacturing company had a talented procurement team of three. But they were spending 80% of their time on administrative tasks—formatting documents, chasing emails, and rebuilding spreadsheets from scratch for every sourcing event.
With 15–20 sourcing events per year and growing business demands, the team was at a breaking point. Strategic work like supplier relationship development and savings analysis was getting pushed aside.
Before Talin
"We were good at procurement. We were terrible at the paperwork around procurement. Talin eliminated the difference."
Procurement Manager
Mid-market Manufacturing Company
The Transformation
A single fleet services sourcing event — run the old way vs. with Talin.
Before Talin
~5 weeks · 35+ hours
Week 1–2
Manually drafting RFP
The procurement manager spent 12+ hours building an RFP from scratch in Word—copying sections from old docs, hunting for supplier contacts in spreadsheets, and emailing the team for input.
Week 3
Chasing supplier responses
Suppliers replied in different formats—some emailed PDFs, others sent spreadsheets. Consolidating 9 responses into a comparison matrix took another 8 hours.
Week 4–5
Manual scoring & review
The team scored each response manually against weighted criteria. Errors, inconsistencies, and revision rounds delayed the final recommendation by a full week.
With Talin
~3 days · 4 hours
Day 1 — Hour 1
Project created & workflow generated
The procurement manager described the project in plain language. Talin's AI generated a complete 6-week workflow with tasks, milestones, and a suggested supplier shortlist in under 3 minutes.
Day 1 — Hour 2
RFP drafted by AI
Talin drafted a complete RFP with 5 sections, 22 evaluation questions, and scoring weights. Sarah reviewed and approved it in 20 minutes—ready to send.
Day 3
Responses consolidated & scored
All 9 suppliers responded through Talin's portal. AI instantly scored every response, flagged gaps, and produced a ranked recommendation with written rationale.
"Our first RFP with Talin took 20 minutes. I honestly sat there waiting for something to go wrong. Nothing did."
Senior Buyer
Mid-market Manufacturing Company
The Results
Within 90 days of adopting Talin, the procurement team doubled their sourcing event throughput without adding headcount. Time freed from admin work went directly into supplier relationship development and category strategy.
The team validated $180,000 in savings in their first quarter on Talin—up from $45,000 the same quarter the prior year. Leadership now has full pipeline visibility for the first time.
After Talin
Time Reclaimed
RFP Creation
Response Consolidation
Scoring & Analysis
Supplier Outreach
Workflow Planning
Status Reporting
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